Pastoral & Safeguarding Administrator - Secondary School...

A well-established 11–16 secondary school in Liverpool is seeking a highly organised and compassionate Pastoral & Safeguarding Administrator to join its dedicated safeguarding and pastoral team. The school serves a close-knit urban community and is recognised for its strong pastoral systems, improving outcomes and commitment to student wellbeing.

Safeguarding and pastoral support are central to the school’s ethos. This role will be instrumental in ensuring accurate documentation, effective communication and smooth coordination of interventions that support vulnerable students.

The Role
As Pastoral & Safeguarding Administrator, you will provide administrative support to the Designated Safeguarding Lead (DSL), Heads of Year and pastoral staff. You will manage confidential records, coordinate meetings and ensure statutory documentation is maintained to the highest standard.

Your responsibilities will include:
• Maintaining safeguarding records and updating secure systems
• Recording and tracking referrals, interventions and external agency involvement
• Supporting attendance and pastoral data analysis
• Coordinating meetings with parents, carers and external professionals
• Preparing documentation for case conferences and safeguarding reviews
• Managing sensitive communications with professionalism and discretion
• Supporting safeguarding audits and compliance checks

This role requires exceptional attention to detail and the ability to manage sensitive information with absolute confidentiality.

The School Environment
The school has a structured pastoral system with clearly defined year groups and safeguarding procedures. Senior leaders are highly visible and place strong emphasis on safeguarding compliance and student support.

The administrative and pastoral teams work collaboratively, ensuring students receive timely and appropriate support. Systems are established and robust, but the school welcomes proactive individuals who can further strengthen processes and communication.

About You
• Experience in safeguarding, pastoral or school administration roles
• Strong understanding of safeguarding procedures and confidentiality requirements
• Excellent organisational and record-keeping skills
• Confident communicator with parents and external agencies
• Calm, empathetic and professional approach
• Ability to work effectively under pressure

Experience using safeguarding systems or MIS platforms would be advantageous.

What’s on Offer
• Competitive support staff salary
• Clear line management within a strong safeguarding structure
• Ongoing professional development in safeguarding practices
• Supportive leadership and collaborative working environment
• Opportunity to make a tangible difference to student wellbeing

This is a highly rewarding opportunity for a dedicated administrator who is passionate about safeguarding and committed to supporting young people within a structured and caring Liverpool secondary school.