Office Administrator

We are looking for an organised and proactive Office Administrator to support the smooth running of a busy Sheffield-based office. This role suits someone who enjoys being at the heart of operations, thrives on variety, and takes pride in creating a well-run, welcoming workplace.

You will act as a key support function for senior colleagues and the wider team, handling everything from office coordination and administration to people support and day-to-day problem solving.

Key Responsibilities

Office & Facilities Coordination

• Ensure the office runs efficiently on a daily basis, maintaining a professional and well-organised environment

• Manage office supplies, equipment, and external suppliers

• Coordinate building services, maintenance issues, and health & safety requirements

• Handle incoming calls, post, and deliveries

Administrative & Team Support

• Provide general administrative assistance to senior staff and teams

• Organise meetings, manage room bookings, and coordinate visitors

• Support with travel arrangements, diary coordination, and expenses

Finance & Compliance Assistance

• Support invoice processing and expense administration

• Maintain accurate records and documentation

• Assist with internal controls and compliance-related tasks

People & Office Culture Support

• Coordinate interview scheduling

• Support employee onboarding and offboarding processes

• Organise office events, training sessions, and team activities

IT & Systems Support

• Provide basic day-to-day IT assistance, including troubleshooting hardware and software issues

• Liaise with external IT providers to resolve technical issues

• Support technology setup and access for new starters and leavers

General Operations

• Act as a key point of contact for visitors, suppliers, and service providers

• Assist with ad hoc projects and operational initiatives

• Handle sensitive information with professionalism and discretion

About You

Essential Requirements

• Previous experience in an office administration or office support role

• Degree-level qualification

• Strong organisational skills with the ability to manage competing priorities

• Excellent written and verbal communication skills

• Confident using Microsoft Office (Outlook, Word, Excel, PowerPoint)

• High attention to detail and a proactive approach

Desirable Experience

• Background in professional services, financial services, or similar environments

• Exposure to basic finance or HR administration

• Experience working in a fast-paced or growing organisation

The position provides the opportunity to play a central role in supporting the effective day-to-day operations of the office.